ApplyFlow
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For education agencies, language schools and visa centres

Applications, documents and clients — in one system

A CRM for your team, a client portal on the phone and a company website — instead of spreadsheets and messengers. The data is shared, nothing is moved by hand.

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Free for 14 days, then from $49 a month. No card needed

  • No developers needed
  • On your own domain
  • Interface in five languages
The application table in the CRM: stages with progress, programmes, owners and deadlines
The client portal home screen: what to do next, progress and the active application
A real product screen from the demo company

Three parts of one system

Your team works in the CRM, clients follow their application in the portal, and new requests arrive from your website.

How it works

  1. Sign up

    Six fields: company name, address and industry, your name, a work email and a password.

    • No phone number needed
    • Only you know your password
    • 14-day trial
    • Requests are reviewed by hand

  2. Setup wizard

    Six steps: industry, build, branding, website, CSV import and team. The website and the import can be skipped.

    • A process and document types for your industry
    • Your company colors and a starter website
    • Import of your current clients from CSV

  3. Team and first requests

    Invite employees with the right roles. Requests from the website go straight into the CRM.

    • Role permissions are configurable
    • Invitation by a link sent to email
    • Each employee sets their own password

Who it's for

For companies where a client moves through stages: collects documents, pays in installments and waits for a decision.

  • Education agencies

    Study abroad admissions: programs, intakes, documents and visas.

  • Language schools and courses

    Enrollment requests, documents, installment payments and staying in touch with students.

  • Visa centers

    Document packages, filing deadlines and status for every client.

  • Other service companies

    Stages, documents and roles are configured around the way you work.

How your data is protected

Who sees your company's data and how it is protected.

  • Only your company sees your company's clients

    Every company's data is separated from the rest, and access is checked on the server on each request. The ApplyFlow team signs in to a workspace only for support, with a stated reason; every sign-in is written to the log.

  • Files open only through an authorized link

    Passports and receipts do not sit at public addresses: access to a file is checked every time it is opened.

  • A copy of the database every day and before every update

    Before the product is updated, both the database and the uploaded files are saved.

  • HTTPS on every address, including your own domain

    Certificates for product addresses and company domains are issued and renewed automatically.

  • Sign in with a one-time code or a password

    The 6-digit code is valid for 5 minutes. Only you know your password — it never arrives by email.

  • Support answers from inside the CRM

    You ask the ApplyFlow team right inside the CRM on any plan. First reply within 2 hours, depending on the plan.

Frequently asked questions

Do I need a card to start?

No. The trial starts as soon as the workspace is created, and no card is needed for it. After the trial, the plan is paid by invoice with a bank transfer.

Can I bring over my current clients?

Yes. In the setup wizard, upload a CSV file from Excel or Google Sheets: columns with a name and an email are required, while country, program and phone are picked up if they are there. Every row becomes an ordinary request.

What languages does the interface work in?

Russian, English, Uzbek, Kazakh and Kyrgyz — for employees in the CRM and for clients in the portal. The screens on this site were captured in Russian and English. Stage names and other texts of your company are shown exactly as you entered them.

Who sees my company's data?

Employees of your company — within their roles, clients — only their own request in the portal. Other companies do not see your data, and files open only through an authorized link. The ApplyFlow team signs in to a workspace only for support, with a stated reason; every sign-in is written to the log.

What happens after the trial?

The data is kept and stays available. New employees and requests cannot be added until you choose a plan.

Try it with your own data

14 days free, no card needed. Once your request is reviewed, the setup wizard gets you running in an evening.

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